Ready to Move Beyond Expensive & Complex School Finance Software?
FINACS® is an all-in-one accounting and billing platform for schools, helping business officers to replace manual processes with streamlined financial operations.
Explore FINACS® for Your School
Associated with
FINACS vs. Legacy Software
See the Difference Before You Decide
Learn what sets a software built for K-12 private schools apart from traditional accounting systems, and make a more informed decision for your school business office
LEGACY SOFTWARE
By MentisSoft
FINACS: All-in-one tuition management & school accounting software
A cloud based, flexible accounting solution for schools that need anytime, anywhere access
Family Sponsor CentralÂ
Central Centralize family and sponsor billing.Â
Manage family and sponsor relationships from one centralized platform. FINACS helps schools track billing responsibilities, manage sponsor-linked accounts, and maintain accurate financial records across students and families.
Send Consolidated Statements
Simplify family billing communication.
Provide families with a complete view of balances, invoices, and payments through consolidated financial statements. FINACS helps schools simplify communication and reduce billing confusion.
Batch Invoice Generation
Automate invoicing at scale.
Generate and distribute invoices in bulk within minutes while reducing repetitive manual billing tasks. FINACS helps schools streamline recurring billing cycles with greater speed and accuracy.
Parent Payment Portal
Empower parents to pay on their terms.
Give parents a secure, self-service portal to view outstanding balances, make payments, and access billing history at any time. FINACS helps schools reduce administrative follow-ups and improve on-time payment rates with a seamless parent experience.Â
Auto Pay Screen
Set payments on autopilot.
Enable families to enroll in automatic payment schedules, so recurring fees are collected without manual intervention. FINACS helps schools reduce payment delays, eliminate manual follow-ups, and ensure consistent cash flow throughout the school year.Â
Manage family and sponsor relationships from one centralized platform. FINACS helps schools track billing responsibilities, manage sponsor-linked accounts, and maintain accurate financial records across students and families.
Provide families with a complete view of balances, invoices, and payments through consolidated financial statements. FINACS helps schools simplify communication and reduce billing confusion.
Generate and distribute invoices in bulk within minutes while reducing repetitive manual billing tasks. FINACS helps schools streamline recurring billing cycles with greater speed and accuracy.
Give parents a secure, self-service portal to view outstanding balances, make payments, and access billing history at any time. FINACS helps schools reduce administrative follow-ups and improve on-time payment rates with a seamless parent experience.Â
Enable families to enroll in automatic payment schedules, so recurring fees are collected without manual intervention. FINACS helps schools reduce payment delays, eliminate manual follow-ups, and ensure consistent cash flow throughout the school year.Â
General Ledger
Your school's complete financial record.
Maintain a detailed and accurate record of every financial transaction across all accounts, funds, and cost centers. FINACS helps finance teams ensure books are always balanced, audit-ready, and aligned with your school’s reporting requirements.Â
Accounts Payable
Manage vendor payments with precision.
Track, process, and reconcile vendor invoices and outgoing payments from one centralized system. FINACS helps school finance teams maintain accurate payable records, avoid duplicate payments, and stay on top of outstanding obligations with ease.Â
Accounts Receivable
Stay on top of every dollar owed.
Monitor and manage all incoming payments, outstanding invoices, and student account balances from one unified view. FINACS helps school finance teams stay on top of collections, reduce overdue balances, and maintain accurate receivable records throughout the year.Â
Budget Management
Keep budgets aligned and controlled.
Plan, monitor, and manage school budgets with greater visibility and control. FINACS helps finance teams track allocations, compare actuals against budgets, and make informed financial decisions.Â
Purchase Management
Streamline purchasing workflows.
Simplify purchasing workflows by managing requests, approvals, and vendor transactions from one system. FINACS helps schools maintain better spending oversight and operational efficiency.Â
Reports & Analytics
Access insights with confidence.
Access accurate financial reports instantly with real-time visibility into your school’s financial performance. FINACS helps teams generate profit and loss statements, balance sheets, and other key reports with ease.Â
Maintain a detailed and accurate record of every financial transaction across all accounts, funds, and cost centers. FINACS helps finance teams ensure books are always balanced, audit-ready, and aligned with your school’s reporting requirements.Â
Track, process, and reconcile vendor invoices and outgoing payments from one centralized system. FINACS helps school finance teams maintain accurate payable records, avoid duplicate payments, and stay on top of outstanding obligations with ease.Â
Monitor and manage all incoming payments, outstanding invoices, and student account balances from one unified view. FINACS helps school finance teams stay on top of collections, reduce overdue balances, and maintain accurate receivable records throughout the year.Â
Plan, monitor, and manage school budgets with greater visibility and control. FINACS helps finance teams track allocations, compare actuals against budgets, and make informed financial decisions.Â
Simplify purchasing workflows by managing requests, approvals, and vendor transactions from one system. FINACS helps schools maintain better spending oversight and operational efficiency.Â
Access accurate financial reports instantly with real-time visibility into your school’s financial performance. FINACS helps teams generate profit and loss statements, balance sheets, and other key reports with ease.Â
Real Results from Schools That Switched to FINACS
50%
Less time spent
On day-to-day finance operations
100%
DATA MIGRATION SUCCESS
Zero records lost during migration
Up to 70%
Faster Financial Close
With streamlined workflows
40+ hrs
Saved for Finance Teams
By automating manual tasks
70%
Reduction in month-end close time
We cut our month-end close from 3 days to 6 hours. The reconciliation that used to take my whole Monday now runs overnight automatically. I actually left on time on the last day of the month for the first time in 6 years.
35+ hrs
Recovered per month
I was spending two weeks every quarter on board reporting. FINACS generates the same reports in minutes. My CFO was skeptical until she saw the first demo — now she tells every school she meets about it.
$38K
Annual cost savings vs. previous setup
We were running on a generic school accounting software and reconciling between them every single month. FINACS replaced it. We're saving $38,000 a year and my team has their Fridays back.
240+
Man-Hours Saved Per Year
Honestly, I didn't realize how much time we were wasting until FINACS showed us. Journal entries, budget reports, variance tracking — it was eating up our entire week. We did the math after the first quarter and we'd recovered over 240+ hours. My team couldn't believe it.
Built for K-12 Schools
Designed around the realities of school finance, not generic software trends.
FUND ACCOUNTING
Multi-Fund Financial Management
Manage endowment, operating, and restricted funds from a single system.
COST
Transparent Pricing
Simple, predictable pricing designed for schools, with no hidden fees or unexpected renewal increases.
COMPLIANCE
Audit-Ready Financial Reports
Generate accurate financial reports with built-in fund accounting, making audits and year-end reporting easier.
Dashboards
Real-Time Financial Visibility
Access live financial data in one place to monitor performance, track trends, and make informed decisions faster.
STUDENT FINANCE
Streamlined Tuition Billing
Automate tuition billing and payment collection while giving families a better payment experience.
REPORTING
Comprehensive Financial Reports
Create tailored reports and dashboards to track financial performance and support informed decisions.
APPROVALS
Transparent Approval Workflows
Give business managers and heads of school clear visibility into spending approvals, improving accountability and transparency.
Core Focus
Purpose-Built for K-12 Schools
Designed specifically for school, with tools that support the day-to-day realities of managing school finances.
A Smooth Transition,
Every Step of the Way
30 Day Implementation
We work closely with your school to ensure a smooth implementation, helping you get up and running quickly with minimal disruption to your day-to-day operations.
Secure Data Migration
Your financial data, student billing records, and historical information are carefully migrated, verified, and validated to ensure accuracy throughout the transition.
Ongoing Support
Our team continues to support your school long after implementation with training, product guidance, and responsive customer support whenever you need it.
Frequently Asked Questions Answers to What Business Managers Ask Before Switching.
What sets the student billing feature in FINACS apart from other school management software?
FINACS goes beyond traditional tuition management by offering a comprehensive Student Billing system that allows schools to invoice not just tuition, but also incidentals such as activities, materials, meals, and other charges all within a single platform. The system is highly customizable to support different fee structures, billing cycles, and payment methods. Additionally, Student Billing is fully integrated with FINACS accounting, ensuring that every transaction is automatically recorded in the ledger, simplifying reconciliation and making month-end close more efficient.
What benefits does FINACS provide to schools regarding student billing?
FINACS enables schools to manage student billing with greater flexibility and control. Schools can bill for a wide range of charges beyond tuition, while also gaining access to detailed reports on revenue, outstanding balances, and payment trends. With seamless integration into the accounting system, FINACS ensures financial transparency and reduces the effort required for reconciliation and reporting.
Can FINACS generate reports related to student billing and financial performance?
FINACS offers comprehensive reporting capabilities, allowing schools to generate various reports related to student billing, revenue analysis, outstanding balances, payment history, and overall financial performance. These reports help schools monitor their financial health and make informed decisions.
What makes FINACS Financial Accounting different from other solutions for schools?
FINACS incorporates a multi-level chart of accounts for detailed and hierarchical financial tracking tailored specifically k-12 private and independent school operations. It provides advanced tools like fund-based accounting, cost center management and multi-currency support for precise financial control and adaptability.
How does FINACS ensure accuracy and reliability in financial transactions?
FINACS prioritizes accuracy and reliability through several key features:
- Validation Mechanisms: Built-in validation conditions help identify and prevent potential errors before they occur, ensuring the integrity of financial transactions.
- Approval System: A robust approval workflow enables schools to verify and authorize transactions systematically, minimizing errors and enhancing accountability.
- User Access Management: FINACS allows schools to define and maintain user access rights, ensuring that only authorized personnel can execute specific financial tasks.
- Comprehensive Reporting: A wide range of detailed reports provides users with tools to perform regular audits and maintain effective checks and balances.
Together, these features empower schools to maintain precise and trustworthy financial operations.
Technology Integration
A 30 minutes personalized walkthrough, tailored to your school.
We'll show you exactly what FINACS looks like for your school's budgeting, expense tracking, accounts payable, financial reports, and dashboard visibility.